Frequently Asked Questions

What is Research Bank?

Research Bank is the Australian Catholic University's institutional research repository. It serves to collect, preserve, and showcase the research publications and outputs of ACU staff and higher degree students. Where possible and permissible, a full text version of a research output is available as open access.

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Why is it important for my content to be in Research Bank?

  • To increase access - all Research Bank records are discoverable in Google and Google Scholar. Furthermore, making a copy of your article available in Research Bank (attached to the record), boosts the ranking of your publication in Google Scholar search results
  • To increase research impact - when your work reaches a wider audience, it can often lead to an increase in citations and other impact measures
  • To enable compliance with Funders' Open Access mandates - deposit of the authors accepted version of your article meets the conditions of both Australian (ARC/NHMRC) and International Open Access funding mandates
  • To keep track of your work – Research Bank can provide online access to your verified research outputs
  • For ERA reporting - Publication data for the ACU ERA submission is sourced from Research Bank

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How does research get into Research Bank?

workflow diagram

ACU authors currently report details of their research publications and outputs to the Research Office. The information is entered into Orion, where it is verified, and then sent to the Library to add to Research Bank.

As part of this process, authors email a copy of the “authors accepted manuscript version” (also known as the post-print version) of their journal article or conference paper to the Library. We then check the publisher copyright conditions attached to each publication and, when copyright permits, make it freely available via Research Bank.

Links to published versions of articles, book chapters and conference papers that are freely available online are also added to the record.

Where access to content is via a subscription, a link will be added to the database or publisher’s website. It is ACU’s policy to comply with all publisher deposit conditions (including embargo periods) and to include any required acknowledgments, such as grant details, in each work’s repository record.

Research Bank includes Graduate Research outputs such as PhD and Masters theses submitted after 1999. The library may also make available ACU graduate research theses created prior to 2000. If you are the author of a thesis created prior to 2000, and have concerns regarding the content of your record in Research Bank, please contact Library Research Services.

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Can I submit publications that I have authored prior to working at ACU?

Yes, these need to be submitted to the Research Office and when they are verified publications we will add them into Research Bank.

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How can I submit datasets to Research Bank?

To make your datasets available, please contact or contact your Librarian. The Library can then work with you to ensure that the dataset is adequately described and that the dataset complies with any requirements as indicated in the ACU Research Data Management Policy. Please see the Data Management Toolkit for more information.

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How can I make my research Open Access in Research Bank?

To make your publications available as open access in Research Bank, you should email the authors accepted manuscript to once a record for that publication has been created. The authors accepted manuscript is the version of an article which has been revised by the author to incorporate peer review suggestions, and which has been accepted by the journal for publication. Deposit of an author's accepted manuscript in an institutional repository within twelve months of publication complies with the open access requirements of the ARC and NHMRC. The majority of publishers will permit authors to archive the authors accepted version and NOT the publisher PDF in an institutional repository, usually after an embargo period.

A publisher embargo is the amount of time after publication (commonly 12 months) before the publisher will permit a version of a publication to be openly available via another source, such as an institutional repository. Research Bank has the facility to control embargo periods. Find information about the embargo period for a specific journal in the Sherpa/Romeo database.

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Which file versions are preferred?

Research Bank accepts a variety of file types. Our preference for submission and ease of access is for the following file types:

  • Accessible Adobe PDFs (more information)
  • Word documents (.doc, .docx)
  • Image (i.e. .gif, .jpg, .jpeg, .bmp, .png, .tif)
  • Popular Video/Audio format (i.e. .mp3, .mp4, .avi)
  • Spreadsheets (.xls, .csv)
  • Microsoft PowerPoint (i.e. .ppt)
  • Text (i.e. .txt)
  • External links

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Am I breaching copyright if I deposit my publication into Research Bank?

Copyright restrictions may apply depending upon which version of your publication is submitted to Research Bank. To make sure that you are complying with the copyright, please refer to the Sherpa/Romeo database to determine which version of a publication is suitable for archiving in Research Bank.

There may be a requirement for an embargo period to be applied before your publication can be accessed in Research Bank. Library Research Services staff will ensure that the embargo period has been set as required.

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What is the difference between a ‘Pre-print’ an 'Authors Accepted Manuscript' and a ‘Published’ version?

The Pre-print version (also called the submitted version or manuscript). A ‘preprint’ is the version of a paper that is submitted for peer review (to a journal or a conference). It has not been through the peer review process and has not been accepted for publication. Deposit of a pre-print in an institutional repository does not meet the open access requirements of research funding bodies.

The Authors Accepted Manuscript version (also called the post-print). This is the version of an article which has been revised by the author to incorporate peer review suggestions, and which has been accepted by the journal for publication. Deposit of an Authors Accepted Manuscript in an institutional repository within twelve months of publication complies with the open access requirements of Australian research funding bodies.

The Published version (also called the publisher’s PDF). The published version is the article ‘as published’ in the journal. This version generally includes value added by the publisher, such as hyperlinked references, journal branding, typesetting (into columns) and pagination. Only a small proportion of all publishers will allow this version to be made open access, even after an embargo.

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Should I have a copy of my paper in Research Bank if it is already available somewhere else on the internet?

A paper may be readily available today, but there is no guarantee that it will continue to be available in the future – conference websites can disappear and online journals cease publication.

Having a copy of your paper in Research Bank creates an additional, long term access point to your research output.

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Where can I get additional help?

Talk to your Librarian if you have any questions about depositing your publications into Research Bank. For further assistance please contact the library’s Research Services staff who manage Research Bank.

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